Administrative officer


Nairobi
Kenya
2017-02-13 11:09:11
Description

Eunique Africa is a leading fashion house that has been distributing high quality clothes for the last 15 years from some of Americas leading fashion houses. We are seeking to fill the position of a Administrative Officer. The person will work directly under the Head of Retail to ensure operations run smoothly.

Responsibilities for the Administrative  Job

  • Carrying administrative duties such as filing, typing, copying, Scanning etc
  • Receiving, sorting and distributing the post
  • Maintaining computer and manual filling system
  • Records incoming invoices and outgoing payments
  • Photocopying and printing out documents on behalf of other colleagues
  • Handling sensitive information in a confidential manner
  • Custodian of all company communications.
  • Responsible for distributing job vacancies in the agreed media and reports promptly.
  • Oversees orientation of all new employees and coordinates with other department heads required in the process.
  • Monitoring stationary and office consumables, maintaining records and re-ordering with approval
  • Coordinating office procedures
  • Taking accurate minutes of meeting and authenticating them.
  • Greeting and assisting visitors to the office
  • Answering telephone calls and passing them on or relaying messages
  • Managing Staff appointments.
  • Oversees and supervises the work of junior staff.
  • Liaises between the leadership team and other staff members.
  • Writing letters and emails on behalf of other office staff.
  • Liaises with COO to provide information to internal colleagues or external enquiries
  • Provides Payroll information by collecting time and attendance records.
  • Maintains employee information by entering and updating employment and status –change data.
  • Maintains employee confidence and protects operations by keeping human resource information confidential.

Administrative Job Requirements

  • Diploma in Business Administration. Degree on the same field will be an added advantage.
  • Minimum of two years’ experience in a busy, fast paced retail environment.
  • Computer literacy

Administration Job Key Skills

  • Ability to multi task
  • Good telephone answering skills
  • Ability to establish and maintain effective working relationship with co-workers, Customers, Suppliers and the general public surrounding our businesses.
  • Ability to effectively communicate orally and in writing
  • Knowledge of company administrative procedures
  • Managing multiple and changing priorities at once
  • Diary management
  • Good computer skills including Word, Excel, MS Outlook, PowerPoint
  • Managing administrative processes
  • A good level of English spelling and grammar
  • Attention to detail and high level of accuracy.
  • Reporting skills
  • Maintain Employee files
  • Dependability
  • Independence

HOW TO APPLY

To apply send you application to care@euniqueafrica.com by 14th February 2017. Include your previous and expected salary in the application

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